Good communication is an essential skill for any event organiser
Good communication is an essential skill for any event organiser. There are different methods of communication, , including using the phone, text messaging, emailing and in person. Almost every event involves some kind of speaker who is tasked with the huge responsibility of delivering their message in an engaging and memorable way. This is especially important say if you are throwing an event for a business reason in a conference room, as you will need your attendees to be attentive throughout the talk, In order to deliver an inspiring presentation that everyone has listened to and engaged in.
When communicating verbally, event organisers need to:
Be clear in their language
Speak at an appropriate pace
Leave suitable pauses
Speak at an appropriate volume
When communicating in writing, event organisers need to ensure thats:
Grammar and spelling is good
Documents have a clear structure
Handwriting is legible
Jargon is avoided
An event organiser will need to have very good communication, mainly because they will be organising and booking different products and services for the event, which is extremely important. With good communication skills, you will be able to negotiate deals on the price of product and services, which can help keep you budget down.
An event organiser will also need to communicate before the event for these reasons:
Event agenda and activity: Attendees will need to know the event agenda ahead of time to plan their time for the event and make the most of the day, which is especially important in a conference with an event that has multiple sessions, therefore you will need to use communication skills to organise the event agenda.
Food and drinks: At least one week before the event, you should weigh up how many people are attending and you should communicate with each attendee to discover what their food preferences are. This is helpful so that as an event organiser, you will provide for people if they have a food allergy or if they have food preferences ( such as if they are vegan or vegetarian ect)
Dress attire: As an event organiser, you should either email or somehow communicate with the attendees to let them know whether there is a desired dress code for the event. For example, if you are throwing a business event in a conference room, you should let the attendees know to address appropriately (smart).
When communicating, the event organiser needs to make sure that they are able to communicate to others effectively but also be able to listen well, so they understand what is communicated to them.